Speak with Council

Excerpt from Procedure Bylaw 1903:

25. COMMUNICATIONS TO COUNCIL

Delegations at Council Meetings

25.1 Requests for an appointment to make a presentation to Council must be delivered to the CAO and must:

A. be in writing and received at least fourteen (14) calendar days prior to the date of the Council meeting at which they request to appear;

B. be legible;

C. clearly identify the reason or purpose of the appointment and provide sufficient background information to allow for an understanding of the matter being presented;

D. identify the individual or primary contact for a group or organization; and

E. include contact information, including the current mailing address and daytime telephone number(s), of the individual or organization.

 

25.2 If the standards set out in section 25.1 are not met, the CAO may file the communication without any action being taken.

 

25.3 If the CAO determines that the presentation is within the governance authority of Council, and that the delegation will be allowed, the CAO shall:

A. include the matter on the relevant agenda for future consideration by Council; and

B. inform the primary contact person for the delegation of the date, time and location of their appearance before Council, and of the rules set out in sections 25.5 and 25.6.

 

25.4 If the CAO determines that the proposed presentation is not within the governance authority of Council, the CAO will:

A. refer the communication to administration for a report or a direct response and provide a copy of the original correspondence and the referral to the Councillors; and

B. take any other appropriate action on the communication.

 

25.5 Subject to Section 26.2, approved delegations shall have fifteen (15) minutes to make their presentation.

 

25.6 Approved delegations shall deliver any written materials that are relevant to their presentation to the Town Office no later than 5 business days prior to the date of their appearance before Council.

 

25.7 Council may choose to delay Considerations of Delegations to the following regular Council meeting if required.

 

Written Communication to Council

25.8 Any written communication intended for Council received by the Town shall be forwarded to the CAO and:

A. must be legible and coherent;

B. must clearly identify the writer and the writer’s contact information;

C. must be on paper or in an electronic, printable format; and

D. not be defamatory, impertinent or improper.

 

25.9 If the standards set out in section 25.7 are not met, CAO may file the communication, or dispose of it, unless the CAO determines the communication to be defamatory, impertinent or improper, in which case the CAO shall summarize the communication and inform Council that it is being withheld.

 

25.10 Council may direct that any communication withheld under this section be forwarded to members of Council.

 

25.11 If the CAO determines the communication is within the governance authority of Council, the CAO shall include it as an item on the agenda for the next regular Council meeting in either full or summary form, except where received less than 5 business days from the date of the next regular Council meeting, in which case it shall be included as an agenda item for the following regular Council meeting.

 

25.12 If the CAO determines the communication is not within the governance authority of Council, the CAO will:

A. refer the communication to administration for a report or a direct response and provide a copy of the original correspondence and the referral to the Councillors; and

B. take any other appropriate action on the communication as the CAO determines appropriate.

 

Your written request can be emailed to:  [email protected]

Bylaw 1903 Council Procedures can viewed in it’s entirety here: